FAQ

Frequently Asked Questions

Appointment SchedulesBuyersGeneralMediaSuppliers/Exhibitors


Appointment Schedules

How does the appointment match process assign schedules?
Who may participate in the Appointment Match Process?

How does the appointment match process assign schedules?

About five to six weeks prior to Florida Huddle Mexico, attendees' Appointment Requesting Modules will open in their myHuddle. Computer-generated appointment schedules are based on attendee requests, with the priority order of:
  • First priority: Mutual request
  • Second priority: Buyer request
  • Third priority: Supplier requests
This Appointment Requesting Period will close about two weeks before the show. After that, mutual requests will be scheduled first, then requests made by buyers, followed by requests made by suppliers. Once the initial schedules are available, attendees will have the opportunity to directly communicate with other delegates and add appointments or discuss, cancel and even re-schedule business appointments, via a new module that will be accessible from any computer or in the Florida Huddle Mexico app.  
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Who may participate in the Appointment Match Process?

Appointment process participants must be either Suppliers of Florida travel products/services, or Buyers who purchase Florida travel products for packages and programs, i.e. international and domestic tour operators, wholesalers and receptive operators. All participation is subject to approval by VISIT FLORIDA.
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Buyers

Who may attend as a Buyer delegate?
What is included in the buyer registration cost?
What is the Buyer qualification process?

Who may attend as a Buyer delegate?

Buyers are tour operators, wholesalers or receptive operators who are pre-qualified as buyers of Florida travel product.
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What is included in the buyer registration cost?

Registration includes three nights’ accommodations (unless you opt for the registration that does not include accommodations) and admission to all official Huddle meals and social networking events. Buyers are also issued invitations to pre- and post-FAM tours.
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What is the Buyer qualification process?

Tour operators, incentive travel buyers and wholesalers who package Florida travel are invited to attend Florida Huddle Mexico. Please contact VISIT FLORIDA for more information.
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General

May I bring a guest on the show floor?
May I share my badge with a colleague?
What’s the dress code?
What type of company is a typical exhibitor at Florida Huddle?

May I bring a guest on the show floor?

No. Due to the business atmosphere of Florida Huddle, no guests will be granted show floor access.
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May I share my badge with a colleague?

Badges may not be shared or exchanged. Violators’ badges will be confiscated.
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What’s the dress code?

During show hours, the dress code is business or business casual. No jeans. The Welcome Reception will be smart casual.
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What type of company is a typical exhibitor at Florida Huddle?

Supplier organizations are pretty much anybody and everybody offering the Florida experience. These include Florida destination marketing organizations, attractions, hotels, resorts, receptive operators, cruise lines, airlines and car rental companies. Supplier delegates are decisions makers who come prepared to promote Florida and negotiate contracts. Typical representatives include: President, Vice President of Tourism Sales, Director of Sales, General Manager, Director of Rental Distribution, International Sales Manager, CEO, Manager Hotel & Sales, Business Travel Sales Manager and Managing Director.
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Media

Who may attend as a Media Delegate?
What is the qualification process for Media Delegates?
May I promote my advertising services to exhibitors?

Who may attend as a Media Delegate?

Travel media invitations are limited, and offered to editorial press representatives covering Florida travel.
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What is the qualification process for Media Delegates?

To qualify as a Media Delegate new to Florida Huddle Mexico, media representatives must submit a recently published article pertaining to Florida travel. Please see this page for more information. Space is limited.
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May I promote my advertising services to exhibitors?

No. The solicitation of advertising on the exhibit floor is strictly prohibited.
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Suppliers/Exhibitors

May a Supplier delegate attend without purchasing a booth?
When am I considered registered?
May I register an associate from another company to participate in my booth?
May supplier delegates from a non-booth holding organization attend?
What is included in a single booth purchase?
What are the Supplier registration deadlines?
What is the maximum number of delegates exhibitor organizations may register?
How is exhibitor booth placement assigned?
What are the deadlines and penalties for cancelling exhibitor participation?

May a Supplier delegate attend without purchasing a booth?

No. Florida Huddle Mexico is appointment driven. Meeting schedules are issued prior to the show, and Exhibitors must retain booth space in order to meet with Buyers on the show floor.
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When am I considered registered?

Online registration and payment (via check, online payment, credit card authorization) must be processed in our office to be considered registered for Florida Huddle Mexico. All suppliers with unpaid registration fees are subject to cancellation or waitlisting.
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May I register an associate from another company to participate in my booth?

Participants must be bona fide employees of the organization contracting the booth. Use of space is restricted to the organization whose name appears on the application. Note to shared booths participants: if a sharing partner does not register in the required time frame, all fees for a single booth must be paid by the exhibiting company. The exhibitor may not sublet their booth. The exhibitor may not share their booth with another organization unless a “shared booth” is purchased.
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May supplier delegates from a non-booth holding organization attend?

No. All supplier delegates must be employees or agents of an exhibiting organization.
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What is included in a single booth purchase?

  • One appointment schedule
  • One delegate registration
  • Access to your myHuddle.
  • Access to the Electronic Directory, including all contact information and profiles of all Florida Huddle Mexico delegates
  • Complimentary booth package, including: draped table, three chairs, ID sign and wastebasket.
  • Company information published in online directory.
  • Registered delegate admission to all official Huddle Mexico meals and social networking events.

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What are the Supplier registration deadlines?

  • Any company which has utilized the online booth registration process without submitting registration fees in full may be wait listed.
  • Any company which has utilized the online booth registration process without submitting registration fees by September 21, 2016 will be cancelled without further notice.

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What is the maximum number of delegates exhibitor organizations may register?

A limit of three delegates per single booth is enforced. A limit of two delegates per share company in a shared booth is enforced.
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How is exhibitor booth placement assigned?

Booth location is assigned on sponsorship level, regional basis as well as date of registration (including payment). Special placement request are not guaranteed; however, they will be honored whenever possible.
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What are the deadlines and penalties for cancelling exhibitor participation?

Please see this page for all Rules and Regulations.
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